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Manpower Planning alerts a manager to the type of people who will be required in the short, long and medium run. In case of shortage of manpower at any given unit / Project the management has to move human resources from one project / location / Department to other. Manpower Requirement & Movement Planning System maintains the following information :-
- A master list of all the projects (if any) handled by the organisation.
- Profiles of different Jobs and Designations of the organisation.
- Designation & Job Profile was requirements of various Departments / Locations and Project along with the actual number of people currently working on them respectively.
- Computes Shortages / Excess for each Job Profile (Required vs. Available) for all designations.
- Planning Of Personnel Movement within the organisation including Postings, Promotions, Re-assignments, Confirmation & Temporary Postings etc).
- Maintain History of all the service transactions and record of all the service documents of an employee including the joining letter, Confirmation letter, posting and promotion letter etc.
Key Advantages of Software for Manpower Requirement & Movement Planning System
- While planning for transfers or promotions it is essential for an HR manager to know the Educational skills, Experience and field of specialisation of all employees. This helps him to decide the kind of people who are qualified to work for a specific project. Infoman-HR maintains all these details in a skill data bank. A report on requirement plan of any department or unit Vs actual postings of employees working in the department gives a list of employees who are available for transfers. Making use of this data bank the manager can easily shortlist employees.
- Generation of letters : - Whenever an employee is recruited, confirmed, transferred, promoted, or demoted the HR department is required to generate a series of documents like promotion letter, a transfer letter, appointment letter, letter of indent or a charge sheet. Generation of all these letters is in reality a time consuming activity. In case the HR department has a tool to generate these letter with minimum input , it will save their valuable time which can be utilised for more constructive purposes.
- Ensuring regular supply of human resources : A list of employees whose contract is expiring in near future or those due for retirement in a short period can alert a manager about the type of shortage of manpower that will occur in near future. If informed in time the person responsible for recruitment can start the necessary action to ensure that replacements are available as and when required.
- Understanding the trends of available human resources : A graphical analysis of different parameters helps in understanding the trends of various factors affecting Human Resource Development over a period of years. E.g. A graphical presentation of no. of employees under various technical areas gives an idea of level of technical competency of existing human resources. This information either ensures that the organisation has no derth of competent employees or it alerts the management to type of people who would be required in long, short or medium run.
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